Grants management built for Uniform Guidance
Award registry, §200.308 budgets, budget-vs-actual and Subpart E allowability — connected to the labor and ledger that fund them.
Most grant-funded teams track awards in a spreadsheet, reconcile spending by hand and reconstruct allowability at audit time. HRPaySuite makes grants management a first-class part of the platform: every award, budget category and cost determination lives beside the payroll and general ledger that drive it, so stewardship is accurate, defensible and ready for a Single Audit.
What it strengthens — and replaces
The separate systems teams normally stitch together to get this done — all delivered as one connected capability.
Standalone grants tracker
An award registry with FAIN, ALN/CFDA, agency, period of performance and prime/sub role lives in the platform.
Spreadsheet budgets & burn reports
§200.308 budget categories and budget-vs-actual draw straight from the linked ledger project.
Manual allowability workpapers
Subpart E cost principles are evaluated as costs post, with prior approvals and unallowable-cost segregation tracked natively.
An award registry that ties to the ledger
Record each award with its FAIN, ALN/CFDA, awarding agency, period of performance, federal/match/program-income amounts and indirect-cost basis — then link it to a project so labor and expenses flow in automatically. Award modifications are kept as an append-only history.
- Award registry (prime & subaward)
- §200.308 budget categories & periods
- Federal, match & program-income tracking
- Append-only award modifications
Budget-vs-actual from one source of truth
Because budgets sit against the same general ledger your payroll posts to, budget-vs-actual is live — not a month-end export. A dashboard surfaces active awards, totals and anything expiring within 90 days.
- Live budget-vs-actual by category
- Indirect cost rate application
- Awards-expiring & burn dashboard
- Audit-ready, linked source records
Allowability & prior approvals built in
A Subpart E cost-principle engine evaluates costs as they post, routes unallowable amounts to a segregated account, and keeps §200.407 prior approvals with reviewer/submitter separation — so compliance is enforced in workflow, not reconstructed later.
- 2 CFR §200 Subpart E cost principles
- Unallowable-cost segregation (§200.413)
- §200.407 prior-approval tracking
- Segregation-of-duties on determinations
Outcomes you can expect
- Retire your standalone grants tracker and spreadsheets
- See budget-vs-actual in real time per award
- Enforce Subpart E allowability automatically
- Walk into a Single Audit ready
Enterprise+
Enterprise plus à la carte modules for every extra capability — scoped and priced to you.
Compare plansFrequently asked questions
Which standard does grants management follow?
It is built to 2 CFR Part 200 (Uniform Guidance), including §200.308 budget categories and Subpart E cost principles.
Does it handle prime and subaward roles?
Yes — each award records its role, FAIN, ALN/CFDA, awarding agency and period of performance.
How is budget-vs-actual calculated?
Budgets link to the same general ledger project your labor and expenses post to, so actuals are live rather than a manual export.
Which plan includes grants management?
Grants management is included on Enterprise+, and can be added to other plans as a compliance mode.
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